Induction, Part 3a
Secretary, Chairperson and Treasurer
In
the SACP Constitution, the duties of the General Secretary, National
Chairperson and National Treasurer are spelled out in detail (see the extract
reproduced below). But for Provincial, District and Branch Office Bearers in
the SACP, although the three positions are all mentioned, the detail is not
given.
For
a general discussion of what these elected officers are supposed to do, in the
SACP, one must draw from the national level and treat it as the model for the
lower levels of structure.
Party
members are also involved in the ANC, the trade unions, other mass
organisations and many other structures. There is some variation, but in
general the functions of the three principal officers are similar in all
organisations.
The
attached document is adapted from a page on the Internet, chosen from among many
similar ones on the topic. It can serve to represent the standard thinking on
the roles of the three main officer positions, even in quite different types of
organisation, and in different countries.
President
is another name for Chairperson. Secretary-General and General Secretary are
both in fact Secretaries. Treasurer-General means Treasurer. In this item we
are not discussing nomenclature, but only function.
Leading Role of the
Secretary
In
the SACP, as in most Communist Parties, the Secretary is the leading office
bearer, and therefore is the political leader at any level. The Secretary is
continuously involved with nearly everything that happens, both at meetings,
and in between meetings.
Chairperson
The
previous item has dealt with the Chairperson’s function in detail. Here, we can
note that in the ANC, the Chairperson is always the senior office-bearer, and
so in the ANC the Chairperson has more scope to impose upon the meeting.
In
COSATU Unions and in COSATU itself, the President is in theory the senior
position, and the President (Chairperson) is a “worker leader” who is not
employed by the union, and who does not draw a salary from the union. Mostly
these workers retain their former jobs.
But
in the COSATU form of organisation, the Secretary (General Secretary) is the
head of the full-time employed establishment of the organisation, and is
therefore the employer (hiring and firing) of the staff and the person to whom
the staff report.
The
COSATU form of organisation has proved to be vulnerable to conflict between
President and General Secretary.
In
general, the duties of the Chairperson are lighter than those of the Secretary
or Treasurer, being in the essential task confined to presiding at meetings. It
is also easier for somebody to deputise for the Chairperson than for the other
tasks. But it is a very important function, nevertheless.
Treasurer
The
treasurer should make sure that the assets of the structure are kept securely.
These include not only cash but also non-cash assets such as a banner, for a
typical branch-level example. The treasurer must be able to produce an account
of the assets, usually in the form of a Receipts and Payments account for the
year and Balance Sheet as at the year’s end, at least.
The
treasurer need not personally be the book-keeper and should never be the
fund-raiser. Fund-raising is a task that falls upon the organisation as a
whole.
Convenors, Co-ordinators,
and Organisers
These
titles can be useful where there is a clear sub-division of responsibility
within a structure, but they can also be a sign of weak organisation. This is
particularly the case when they are used as substitutes for Chairperson or
Secretary. There can really be no substitute for those offices.
Convenor
is a useful designation for the leader of a small task team. Organiser is a
good term for someone whose responsibility is to recruit and expand the
organisation.
“Co-ordinator”
is not a word that fits well in any structure. It is best not used, ever. The
problem with such words is that they do not assist to define the organic and
necessary functions, but on the contrary, are intended to blur the distinction
between functions. As such they are anti-organisation and for that reason
should be avoided.
From the SACP
Constitution:
11. Duties of the General
Secretary
The General Secretary shall
be the leading National Office Bearer of the SACP according to conditions
determined by the CC. The General Secretary shall be an ex officio member of
all party structures and shall:
11.1 Keep (or cause to be kept) the minutes of all CC
and PB meetings and such other books, records and archives as may be required.
11.2 Attend to the correspondence of the CC and PB.
11.3 Maintain regular personal and written contact
with all the provinces and keep the membership informed of the work of the CC
and PB.
11.4 Ensure that members of the CC are kept informed
of the work of the PB in between meetings of the CC.
11.5 Draw up (or cause to be drawn up) all reports and
documents as may be decided upon by the CC or PB.
11.6 The Deputy General Secretaries shall, as directed
by the CC, taking into account their respective portfolios, deputise for the General
Secretary in respect of all the functions set out above.
12. Duties of the National
Chairperson
The National Chairperson
shall rank after the General Secretary as a national office bearer of the SACP
and shall be an ex officio member of all party structures. The National
Chairperson shall:
12.1 Preside at all meetings of the CC and PB in
conformity with the constitution and other rules and procedures adopted by
these bodies.
12.2 Have a deliberative vote only.
12.3 The Deputy National Chairperson shall, as
directed by the CC, deputise for the National Chairperson in respect of all the
functions set out above.
13. Duties of the National
Treasurer
The National Treasurer shall:
13.1 Under the direction of the CC and PB take all
necessary measures to ensure that the SACP is provided with sufficient means to
carry out its political and organisational tasks.
13.2 Dispose of such funds as the CC authorised by
general or specific mandate.
13.3 Be responsible for the safe-keeping and
administration of all property and monies of the SACP.
13.4 Keep such books and accounts as will clearly
record and reflect the financial position of the SACP and submit statements of
income and expenditure to the CC and PB at intervals to be determined by the CC
and PB.
13.5 Under the direction of the CC present audited
financial statements and written financial reports to the Congress.
13.6 Be the convenor of a Finance Committee appointed
by the CC.
·
The above is to
introduce an original reading-text: Chairperson, Secretary and
Treasurer, SCVO, 2010.